Our second rewind article for 2016 might be one you can put to use early in January. We all could manage our day better, and here are some top tips for you.
Time. The one thing we could all do with more of, but relentlessly slips past. Are you spending your day wisely?
Tick, tock, tick, tock. The seconds tick past, even while you’re reading this article on using your day efficiently. Have you allowed for some personal development in your day? Or are there more important things you need to be doing?
There are 24 hours in a day, but it never seems to be enough for busy people. To achieve what we want to in a day, we have to become better at managing our time. It is possible to find more time in a day, or even in an hour, if you put in place some simple strategies.
Here are 7 tips for getting more done in your working day.
Work to your full potential
Do you notice how you accomplish more in a few days before you’re due to head off on annual leave than what you do in the weeks prior?
This is because you’re driven to complete the tasks in time. You’re fully engaged and focused on the tasks at hand. Putting the same energy into your work every day will achieve a major boost to your productivity.
To do this, forget time-wasting activities like checking your emails and social media accounts constantly throughout the day. Turn off your phone, where possible. Scheduling large chunks of the day to the major tasks you have to complete and eliminating distractions will enable you to fully concentrate on the job at hand.
You’re more likely to finish the work in far less time than it usually takes.
Complete your most important task first
Sounds simple but we can easily fall into the trap of putting off the most crucial task of the entire day. As more emails, phone messages and issues crop up, it becomes even more difficult to tackle that important task.
Instead, make it your top priority. Put it first and complete it. That way, you’ll accomplish an important task each and every day. You’ll never have an unproductive day again.
Plan your work day
Keep a diary or to-do list, either on paper or in digital form such as an app, which allows you to map out your work day.
Prioritise your tasks for the day and schedule the time it will take you to complete them. Schedule in a time slot to get on top of your emails and messages and stick to it. Disconnect from emails and phone calls at all other times.
This way, you won’t be letting emails and phone calls cut into the time you’ve allocated for the work that you want to complete. Keep your to-do list up-to-date – cross off your tasks as you complete them and add new tasks as they arise. You’ll be able to see progress in your productivity and remain organised.
Delegating tasks is not a sign of weakness. The reality is that one person cannot achieve everything. Consider where you can use your employees’ capabilities and skills to your advantage. Delegate more and you’ll be able to focus your attention on other important goals.
Leave time for yourself
You’ll be far more effective in your work if you also schedule in time for yourself on a regular basis – whether it’s going out for coffee or lunch or ensuring that you get to an exercise class or another personal commitment.
Block out that personal time as if it were a business appointment. The productivity of your business depends on it.
Have an accountability buddy
Someone you check in with who is able to ask the hard questions on whether you’re meeting your own targets can be hugely useful. This could be an executive coach or someone you work with, for example.
Use a time tracking tool
It’s easy to lose track of time when you’re swamped with work. Consider using a time tracking tool, which can ensure you know exactly how long you spend on a task.
Check out Toggl, for example. But don’t fall victim to irony in this respect and spend too much time marking how long you’re spending on things. It’s a guide, not a military operation.